Freelancers are used to wearing many hats—creative, marketer, admin, and accountant. But when it comes to tax penalties, a missed deadline or wrong filing can mean fees and stress. So what if you’re too busy to go to the BIR?
A common question freelancers ask is: Can someone else go to BIR for penalties?—like a sibling or friend.
This blog breaks it down for you, so you save time, avoid confusion, and stay compliant.
Can Someone Else Go to BIR for Penalties?
Yes, you can authorize someone else—like your sibling, spouse, or even a friend—to visit the BIR on your behalf for the purpose of computing penalties or handling related concerns.
However, there’s a legal process involved. The Bureau of Internal Revenue (BIR) requires documentation to recognize someone as your authorized representative.
Why This Option Helps Freelancers
Freelancers are not tied to 9-to-5 schedules—but that doesn’t mean they’re always free. BIR offices only operate during weekdays, and many freelancers are:
- Busy managing deadlines or meetings
- Located far from their RDO
- Abroad or out of town for extended periods
Authorizing someone else gives freelancers freedom without sacrificing tax compliance.
Step-by-Step Guide to Authorizing Someone
To allow your sibling or any other trusted person to go to the BIR for penalty computation, prepare the following:
1. Special Power of Attorney (SPA)
This must be notarized and should clearly authorize your representative to act on your behalf regarding BIR penalties and coordination.
What to include in the SPA:
- Your full name and TIN
- The full name of the representative
- Specific tasks they’re allowed to do (e.g., penalty computation)
- Your signature and date
2. Valid ID – Both Yours and Your Representative’s
Attach clear photocopies of valid government-issued IDs for both parties. Signatures must be visible.
3. Letter of Request (Optional but Helpful)
You may also prepare a short letter stating the reason for the visit and your representative’s role.
4. BIR Notices or Relevant Documents
Bring copies of any BIR letters, assessments, or forms related to the penalty.
When and Who Can Be Authorized?
You can use this option anytime you can’t go yourself. It’s best used:
- During illness, travel, or emergencies
- When deadlines conflict with your client work
- If you reside in a different province or abroad
Who can go? Anyone you trust—your sibling, parent, spouse, friend, or accountant—as long as they carry the necessary documents and valid ID.
How to Avoid BIR Hassles When Sending Someone
- Always notarize the SPA—BIR doesn’t accept unsigned or unnotarized versions.
- Call the RDO first to check for appointment requirements.
- Use a checklist to make sure all documents are complete.
- Send someone patient and confident—they may have to ask questions or clarify with BIR staff.
- Avoid peak tax dates to shorten wait times (e.g., April 15, July 15).
So, can someone else go to BIR for penalties?
Yes—but do it the right way. By preparing a proper SPA and documents, you can confidently let someone act on your behalf. This is especially helpful for freelancers balancing projects and paperwork.
Don’t let tax penalties pile up just because you can’t go in person—delegate the task legally and efficiently.
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